Internship agreement: our electronic signature procedure

Are you about to take on one of our students as a trainee and are you about to sign an internship agreement with the university? In order to simplify and speed up this process, the Université Grenoble Alpes is setting up an electronic internship agreement via the certification service provider Yousign. This is a reliable, fast, efficient and environmentally friendly way of completing the various steps with each signatory.

Step 1

The internship referent of the student’s faculty deposits the agreement on the platform Yousign. The platform then sends an e-mail to the first 4 signatories of the agreement.

  • The student.
  • The referent teacher.
  • The tutor in your organization.
  • The head of the host organization (legal representative authorised to sign).

Each of the signatories must follow the email sent by Yousign to access the agreement.

This process is entirely free and secure.

To ensure your authentication, you will receive an encrypted code in your mailbox. This code will then allow you to access the document to sign electronically.

Step 2

Once the 4 signatures have been collected, the document is then sent through a UGA electronic signature device to the Director of the student's faculty for the final signature, which legally validates the agreement. The agreement can then be downloaded by everyone using a link sent by e-mail.

Please note that 3 rules must be respected in this process:

  • Check and validate all the articles of the agreement and the signatories involved as well as the conformity of the email addresses.
  • Remember to check the spam in your mailbox.
  • Do not print the agreement, in the interests of the environment and the electronic signature procedure.

To find out more about this process, do not hesitate to contact the referent of the faculty or the Direction de l'orientation et de l'insertion professionnelle at

The data necessary for identification and authentication of the signature of the agreement will be kept by Yousign for the legal time applicable to a training agreement. In accordance with the amended law of 6 January 1978 and the RGPD, you have the right to access and rectify your personal data. To exercise this right, write to
Published on  February 15, 2023
Updated on February 21, 2023